Administrative Assistant
Hoosick Falls
Administrative Assistant
Full Time • Hoosick Falls
Responsive recruiter
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
Hoosick Regional EMS is seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support the daily administrative, financial, and operational functions of the organization. This position plays a key role in maintaining office efficiency, supporting leadership, assisting with human resources tasks, managing bookkeeping responsibilities, and helping ensure smooth day-to-day operations.
The Administrative Assistant Assistant must be professional, trustworthy, and able to handle confidential information with discretion.
Primary Responsibilities
Administrative Duties
- Perform general office duties including filing, data entry, document preparation, recordkeeping, and correspondence
- Answer phone calls, respond to emails, and assist with general inquiries
- Maintain organized office systems, records, and files
- Assist with scheduling, meetings, reports, and internal communications
- Support agency leadership with administrative projects and daily operational needs
- Maintain supply inventories and assist with office management tasks
Financial and Bookkeeping Duties
- Handle financial bookkeeping functions
- Complete bank reconciliations and account reconciliations
- Enter and maintain accurate financial records
- Assist with accounts payable and accounts receivable
- Prepare financial reports for review by leadership and the Board of Directors
- Attend board meetings and present financial information as needed
- Maintain confidentiality of all financial records
Human Resources Support
- Assist with onboarding paperwork and employee/member documentation
- Maintain personnel files and required credential records
- Help track employee/member certifications, training records, and required documentation
- Assist with basic HR-related administrative tasks
- Support communication with staff, members, vendors, and outside partners
EMS Billing and Coding Requirement
- Must obtain a Certified Ambulance Coding Certification within one year of employment
- Certification will be provided and paid for by the company
- Assist with ambulance billing-related administrative tasks once trained
Qualifications
- Prior administrative, bookkeeping, office management, or executive assistant experience preferred
- Strong organizational and time-management skills
- Ability to maintain confidentiality and use sound judgment
- Proficiency with computers, email, spreadsheets, and office software
- Experience with bookkeeping or financial recordkeeping preferred
- Strong written and verbal communication skills
- Ability to work independently and manage multiple priorities
- Professional, dependable, and detail-oriented
- EMS, healthcare, nonprofit, or municipal experience is helpful but not required
Work Schedule and Benefits
- Full-time position
- Starting pay: $24.00
- Benefits available
- Two weeks paid vacation
Equal Opportunity Statement
Hoosick Regional EMS is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.
Compensation: $24.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Hoosick Regional EMS, formerly known as Town of Hoosick Rescue Squad, is a small hometown agency located in Hoosick Falls, NY. We serve the Town of Hoosick as well as parts of Buskirk and White Creek. We run 1200 calls annually and that number is growing. We are a non for profit agency staffing with Full time & Part time EMT's and AEMT's.
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